A Guide To EMI Share Schemes

guide EMI share schemes

11 Dec A Guide To EMI Share Schemes

The time and effort that it takes to find and hire employees can be significant for high growth technology businesses. However, holding onto workers is even harder. The job for life no longer exists, and increasingly the millennial workforce seeks to move around in their career or in many instances prefer to start their own businesses after a few years experience.

Introducing an Enterprise Management Incentive (EMI) share scheme can be an effective way to attract and retain key staff. The main feature of the scheme allows employees to be granted share options at a discounted rate in the future, by agreeing a set present company valuation with HMRC.

This incentivises staff to stick around until options vest and subsequently increase in value. Additionally, EMI is tax-efficient for workers, meaning that staff can reap most of the spoils when the shares vest. 

Who is the scheme suitable for? 

The scheme is suitable for high growth (i.e. technology companies) and/or businesses whose primary focus is on developing intellectual property which (at least in the short term) means that they are targeted on building up company value rather than profits, and in some instances revenues.

While these companies often raise equity investment, which allows them to sustain losses in the short term, they need to be mindful of their cash management and burn rate. This means that they may have limited budgets for staff and will have difficulty in filling roles that require specific expertise. 

Introducing an EMI scheme can help attract experienced staff members, who believe in the long-term potential of the company and who are then prepared to receive a lower salary. That said, consideration should be taken before setting up and administering EMI schemes. Many accountants and business advisers recommend for their startup clients to introduce EMI schemes from day one. However, whilst costs associated with schemes are tax-deductible, they are expensive to run due to ongoing requirements and regular company filings. 

Barnes & Scott’s preferred approach is to not encourage relevant clients to set up schemes until they have been trading for at least two years. Coupled with the expense of EMI schemes, shares in early-stage companies often have little value. We believe that companies should instead wait to see if they build momentum to justify the cost and administrative burden of setting up a scheme. 

Qualifying criteria for EMI share schemes 

The qualifying conditions for EMI schemes are outlined by HMRC and consist of criteria that relate to both companies and employees.

The main criteria are as follows:

  • Schemes must be set up for genuine purposes, to recruit and retain employees, as opposed to being a vehicle to avoid tax. 
  • Quoted or unquoted companies both qualify. 
  • Companies must be independent, meaning that 50% or more of the ordinary share capital must be owned or controlled by another entity. 
  • Companies must have a permanent establishment in the UK.
  • Gross assets (the value of all assets on the balance sheet, less liabilities) should not exceed £30 million.
  • The number of employees who may hold EMI options is uncapped, but the total value of all unexercised options cannot exceed more than £3 million at any one time. 
  • The company (or group) should employ less than 250 full-time employees.
  • All employees have to work at least 25 hours per week or 75% of their time working for the company. 
  • No more than £250,000 of shares can be granted to each individual employee. 
  • Companies must carry on a qualifying trade. (A full list of exclusions is detailed here.) Examples of commonly excluded activities includes property, financial services, and investments. 

Tax Treatment 

Company

In addition to company costs associated with setting up and managing schemes being fully tax-deductible, issuing businesses are also able to receive corporation tax relief when qualifying shares are acquired by employees upon the exercise of their EMI options.

The value of this deduction is calculated as the difference between the market value of shares when they are exercised and the amount paid for them by employees.

Employees

One of the main attractions of EMI over other types of schemes (i.e. unapproved options and ordinary shares) is that their tax benefits are more flexible and generous for employees. 

Exercise of options

No income tax or NICs on shares are payable when an employee accepts the initial grant of options. When options are exercised, there is only an income tax liability if the exercise price is less than the market value when they were first granted. In these rare instances, holders will also be liable to NICs if their shares are classified as readily convertible assets.

Sale of shares

Employees will have to pay capital gains tax on exercised options when the shares are sold, calculated as the difference between their exercise price and market value at grant. In most circumstances they will qualify for entrepreneurs relief, meaning that capital gains will be payable at a reduced rate of 10% as opposed to the standard 20%. 

Client Case Study – Tyk Technologies

A recent example of a client who underwent this process is Tyk Technologies, a leading API and service management platform. 

After their Series A fundraise, Barnes & Scott took the time to understand their eligibility and required scope for setting up an EMI scheme.

This initial pre-screening resulted in the firm finding out that an unapproved option scheme would need to be set up alongside an EMI scheme, for contractors not eligible for the latter.

These findings were then communicated to the Barnes & Scott EMI team who arranged a follow-up call to talk through the assignment in more detail. This required scoping out specific bespoke clauses and tailoring the agreements to suit both employees and contractors.  

This conversation created the basis for drawing up Tyk’s draft options agreements, alongside a cap table for existing shareholders, to see what their fully diluted position would be subsequent to the option agreements being issued. 

With reference to data from the accounting team, a valuation (via completion of a VAL231 form) was then agreed with HMRC, which allowed the firm to authorise the share pool with consent of Tyk’s senior client management. The options were then granted to the team by signature and subsequently logged with HMRC within the required 92 day timeframe. 

Barnes & Scott were able to argue a lower than market value exercise price for the options by applying a minority discount to the series A valuation. This was because the individual option holders did not have as much influence as a larger investor in the company and therefore their shares had a lower value. This is beneficial to the option holders because it means the price they will eventually pay for their shares is as low as possible. 

In order to maintain the option pool, Barnes & Scott file annual returns to HMRC to confirm the status of the EMI agreements and in year filings are made when new option agreements are granted. In addition, scheme holders need to continue to conform to the qualifying criteria on an ongoing basis and can draw on the support of Barnes & Scott to do so.

James Hirst CEO of Tyk said:

We found the Barnes & Scott process in setting up our EMI scheme to be efficient and professional. Early on they flagged the implications of having contractors, who would not be eligible for the same tax benefits as our full-time employees. We have found that introducing the scheme has enabled us to retain our key team members and share the benefits in the future success of the company.”  

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